4.2 Internal EMS Audits
Checking, monitoring and
measurement occur throughout the EMS programs and include regular inspections and
periodic audits related to the management of significant environmental aspects.
Internal EMS audits are part of the continuous checking and
ongoing evaluation of compliance.
As per Section 4.5.5 of ISO
14001 (2004), internal EMS audits are designed to:
the EMS conforms to planned arrangements for environmental
management, including the requirements of ISO 14001 (2004);
the EMS has been properly implemented
provide information on the results of the audit to
Environment Manager will set the terms, extent and scope of internal EMS audits, including physical location and
organizational activities, and will determine how results are to be
communicated. The operation being audited will normally be notified in advance to
discuss the timing and scope of the audit.
All EMS audits will be conducted using a set of protocols
and checklists created and approved by the Environment Manager.
The internal auditor will normally be an independent
consultant retained for the task assisted by qualified Coulson management
personnel, as may be required. In addition, a member of the management
team or other qualified company official may be authorized to conduct the required internal
audit of the company operations for
EMS compliance and/or provide assistance to the
independent auditor. It is company policy that a management team member or
designated company official required to conduct an internal audit cannot audit
their own department. Such officials will be selected from a department where
the individual has no direct responsibility or accountability for that
The Environment Manager in
consultation with the General Manager is responsible for selecting/appointing
the auditor from qualified in-house staff or an independent contractor.
The Environment Manager and
the auditors are responsible for ensuring audits are thorough and complete. Guidance
for conducting internal EMS audits is provided in ISO 14010: Guidelines for environmental auditing – General principles.
The EMS Clerk is to retain EMS audit reports in the central EMS files.