Director of Maintenance, AvIATION


Under the direction of the Aviation Manager, the Director(s) of Maintenance Coulson Aviation Ltd (CAL) for CAL - Helicopters and Coulson Flying Tankers are responsible for implementing the EMS programs within home base and mobile field operations. Specific tasks and responsibilities are:

·        Ensure that the EMS training awareness program is provided for all staff and contractors on an as needed ongoing basis.

·        Ensure that CAL’s EMS Programs are fully implemented so that the company’s objectives and targets are achieved

·        Post the Spill Response Procedures.

·        Ensure that relevant WHMIS procedures and current Material Safety and Data Sheets (MSDS) are posted in appropriate fuel and chemical storage and use areas

·        Review SOPs with crew chiefs, employees and contractors prior to work start-up.

·        Ensure that all fuel storage facilities meet specifications of BC Fire Code and Coulson Fuel Management Standard

·        Ensure all hard copy files related to fuel storage, hazardous waste disposal and other environmental matters are retained and accessible to the Environment Manager.

·        Ensure all maintenance work is entered in the Maintenance System (electronic tracking system).

·        Be familiar with the contents of the Petroleum Products Management Standard.

·        Conduct visual inspections on a regular monthly basis of all maintenance facilities and all fuel storage and dispensing facilities.

·        Ensure that all volumes of fuel are identified and recorded when taken into inventory and as they are dispensed.

·        Ensure that the disposal programs for contaminated fuel and waste oil are functioning as intended.

·        Ensure that operational debris is deposited in properly labeled containers and regularly removed from the site by the appropriate waste disposal contractor.

·        Immediately respond to all fuel spill incidents in and around the facilities.

·        Immediately notify the Environmental Manager and the appropriate authorities in the event of a reportable spill (see Aviation Spill Management SOP).

·        Spill response kits and equipment is stored on site and appropriate kits are dispatched to field helicopter service landings or bases and/or fixed wing flying tanker mobile bases and that such kits and equipment are in good repair and re-supplied immediately after use.

·        Review Roles & Responsibilities for Fuel/Petroleum Products Suppliers annually and an appropriate on-line training  Discussion Form is submitted.

·        Ensure waste storage facilities (dumpsters, waste containers, garbage cans) are labeled and effective in:

-         protecting wildlife from foraging; and

-         keeping camp and heavy equipment areas tidy.

·        Ensure that the recycling programs are in place and operating effectively for:

-         tires and scrap metal, wire and cable.

-         paint/aerosol cans.

-         cardboard and paper.

·        Ensure all hazardous wastes are recycled through a recognized disposal company and that all waste disposal programs comply with regulations.

·        Ensures that employees and contractors are aware of and understand the importance of good equipment maintenance, waste management and site housekeeping practices.

·        Ensure that the environmental policy is communicated to new and existing employees and contractors.

·        Arrange for or provide emergency Response Training for all crews.

·        Conduct bi-weekly inspections of hanger facilities and all mobile maintenance shops that are deployed to project site to ensure that:

-         standard operating procedures are posted and are effective in safety awareness and pollution prevention;

-         equipment storage and maintenance areas remain clean and free of litter;

-         notes any of deficiencies and recommend improvements; and

-         the inspection reports are entered in the on line EMS system or submitted to the EMS Clerk for entry into the electronic data base..

·        Review SOPs on an annual basis, and submit recommended updates to the Environment Manager.

·        The DOM, Sproat Flying Tanker Base, shall ensure that the fuel storage tank farm and related fuel dispensing facilities are monitored to ensure compliance with the Petroleum Storage and Distribution Facilities Storm Water Regulation as follows:

  • Each week a walk around inspection of the tanks, pipelines and dispensing equipment is to be made and any abnormalities or required repairs are to be immediately reported and necessary repairs initiated.
  • The oil/water separators holding tanks are to be monitored monthly for levels of petroleum and sludge buildup within separator is to be measured using a dip stick  as the log book is to be  per the protocol, the log book updated and such petroleum/sludge build up removed after a spill or thresh-hold levels are exceeded and pumped out once every 2 years.
  • the oil separator storm water outfall is to be sampled once annually during a storm event and analyzed for T.E.H. levels. The results are to be recorded with in the Aviation on-line EMS data base.
  • The Tank Farm storage tanks and dispenser pipelines are to be checked annually by a qualified petroleum tank/pipeline inspection company for leaks and functional integrity.

·        In cooperation with the Quality Assurance Manager, participate in internal and external EMS audits. Prepare Action Plan and document tasks to address audit findings, assign responsibility and due date for completion.

·        Follow-up on status of audit action plan tasks and document as completed.

·       Review inspections and monitoring results and ensure that action plans with timeframes are developed and carried out in the event of non-compliance and any necessary revisions to the procedure to prevent reoccurrence of the incident are made approved and implemented.